Most of us think of meetings as boring or dislike them for one reason or another. So, often they lack real progress, decisions are often avoided, they lack purpose, the wrong people are at the meeting or they last too long.
To avoid this history, here are three principles, you as a leader, can employ for more effective meetings:
Consistency and Clarity of Purpose: No one wants to hold a meeting “just to hold a meeting” and one shouldn’t. Here are just a few reasons why holding regular team meetings can add value to your team.
Spending time to invest in your team and review critical goals show they that you value their input, needs and perspective.
Regardless of your busy schedule, spending just one hour per week as a team reviewing key goals and progress is essential to healthy communication and collaboration. It helps build valuable team trust and helps eliminate roadblocks.
Foster Healthy Team Debate: Fostering quality debate of ideas in team meetings is a valuable benefit to meeting regularly. Healthy debate of ideas during meetings makes the project or service you’re discussing stronger and more resilient. Meetings without debate are boring and unproductive. Just ensure that, as the leader, that your team keeps the debate on the idea, and not on a person - healthy debate is what we want.
To have healthy debate, ensure that everyone gets to share, not just the vocal people on your team. Encourage each person to share their gut-level honest assessment of the idea you are debating in order for real opinions and perspectives to emerge. As a leader, you will want to model authenticity and share your concerns and hopes for your key projects.
To encourage more healthy debate consider asking questions like:
Meeting Agendas and Best Practices: Here are a few best practice ideas to consider for every meeting you hold including necessary items for your meeting agenda.
We hope this overview of productive meetings helps you and you and your team be more productive, successful and cohesive as a team. If your team could benefit from a series of teamwork, management and leadership workshops, let us know or learn more at our website.